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BY SPEED POST/FAX F. No. 4() / CAC/
2009 ‘C’ Wing, 2nd Floor, Lok Nayak Bhawan, Dated -------------------------- To,
Subject:
Sir,
1. A brief write up on the operation of MIS for subject item in the State of -------- during 2007-08 crop season. 2. Orders/ procedures issued by the State Government for implementation of the MIS for ‘C’ Grade Apples. 3. The details of date wise and centre wise procurement of subject item during the approved MIS period. 4. Copy of vouchers for procurement of subject-item. 5. The details of cost of procurement of subject item for the quantity procured in each Centre. 6. The details of quantity and cost of gunny bags used in the procurement in all centers along with procedures for procurement of gunny bags. 7. The details of transportation charges viz., the rate per MT per KM etc. (i.e, from nearest jeep road to truckable load point and from truckable road to receiving centre). 8. The details of loading and unloading expenditure incurred indicating the rate per bag/ qtl. 9. The details of Marking/packing and stitching charges viz., the rate per bag etc. 10. The details of Grading Charges, Mandi Tax, commission, etc. along-with supporting documents. 11. Copies of orders issued for payment of market fee. 12. The details of date wise and centre wise sales of subject item indicating the procedure adopted for the sale. 13. Original vouchers for sale of subject item indicating the name of agencies and place of sales, etc. 14. A copy of cashbook and passbook for MIS. 15. How finances have been arranged by state level operators for MIS operation. A reconciliation of receipts & expenditure in the following format should be furnished: Receipts 1. From State Govt. maintained with ---------------------(Name
of Bank) ---------------------(Name
of Bank) 2.
Cash
3.
Other
Cash Receipts, if any ---------------- TOTAL RECEIPTS ---------------- Payments A.
By Cheque
(Please give bank wise/ Cheque wise details for all
expenses with dates of payment) 1. Purchase of subject item 2. Gunny bags purchased 3. Loading Charges 4. Unloading Charges 5.
Headloads
from field to Road 6.
Carriage from Road Heads to Collection
Centre 7.
Grading
Charges 8.
Packing
Charges(Stitching Charges) 9.
Other
Expenses ---------------- Total payments
made by cheque ---------------- B.
In
Cash (give datewise details) 1. Purchase of subject-item 2. Gunny bags purchased 3. Loading Charges 4. Unloading Charges 5.
Headloads from field
to Road 6.
Carriage from Road Heads to Collection Centre 7.
Grading
Charges 8.
Packing
Charges(Stitching Charges) 9. Other Expenses
--------------- ---------------- Total
Payments made (A
+ B) ---------------- Balance with Banks: ---------------------(Name
of Bank) --------------- ---------------------(Name
of Bank) --------------- Cash balance -------------- 16. How Fair Average Quality of subject item is ensured? 17. Whether Market intelligence report submitted regularly? If so attach a copy. 18. Whether Cash-Book and Pass Book is reconciled properly? If so attach a copy. 19. How many copy of procurement challan is prepared and to whom it is issued? 20. How many copy of Sale Invoice is prepared and to whom it is issued? 21. Who is responsible for grading, packing, stitching and marking? What is the system of cross checking? 22. What is the mode of Disposal? 23. What is the amount of Fund released by State Govt. to State Level Operator and outstanding as on the date? Attach date wise details 24. Give collection centre-wise details of subject item procured and Gunny bags utilized in the following format:-
Kindly acknowledge the receipt. Yours faithfully,
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